Saleh Ahmad

An accounting system built around your business

Most businesses never get a real accounting system. They get software and a habit. I set up the whole system, from the bank accounts to the monthly reports, so it is simple to run, grows with you and is ready for tax filing from day one.

Book a callWhat's included

What's included

  • Every transaction, A to Z

    Each cycle set up: sales and invoicing, collections, purchasing, bills and payments, payroll and inventory, through to the monthly close and financial statements.

  • Chart of accounts built around how you sell

    Income split by sales channel (your online store, marketplaces like Amazon, wholesale, distributors) and costs split by product line, so you can see what actually makes money.

  • Inventory tracking

    Products set up with SKUs, so purchases, sales, cost of goods sold and stock on hand are tracked properly instead of estimated.

  • Internal controls and approvals

    Clear rules for who records, who approves and who pays, with review points so errors and fraud are caught early. Built on years of internal audit experience.

  • Procedures manual

    Written step-by-step procedures for the weekly, monthly and quarterly routine, so the work is done the same way every time and new staff can be trained quickly.

  • Clear Excel reports

    Well-designed Excel workbooks with charts and summaries for sales, costs, cash and profit, plus a 12-month reporting template and budget. Where your software allows it, the routine updates are automated so reporting takes less manual work.

How the system is set up

  1. 01

    Separate business banking

    A business checking account, a business credit card and, if useful, a savings account. Personal and business money are never mixed.

  2. 02

    The right software

    Usually QuickBooks Online, set up with bank connections, sales tax tracking, inventory where needed, and links to sales platforms like Shopify or Amazon.

  3. 03

    Chart of accounts

    Assets, liabilities, equity, income by channel, cost of goods sold by product, and expenses such as marketing, platform fees, payroll and rent.

  4. 04

    Inventory

    Each product with its own SKU and cost, tracking beginning inventory, purchases, sales and ending inventory.

  5. 05

    A bookkeeping routine

    Weekly: categorize transactions, record sales, upload receipts. Monthly: reconcile bank and card accounts, review inventory and the profit and loss. Quarterly: sales tax filings and an estimated tax review.

  6. 06

    Key reports

    A monthly profit and loss (revenue, cost of goods, gross profit, expenses, net profit), balance sheet and cash flow statement.

  7. 07

    Budget and KPIs

    A monthly budget by category, and the numbers worth watching: revenue, gross margin, net profit margin, inventory turnover, average order value, customer acquisition cost and repeat purchase rate.

  8. 08

    Organized documents

    A simple digital folder structure for bank statements, sales tax, receipts, inventory purchases, payroll, insurance, contracts and tax returns.

Who it's for

  • New businesses that want to start with a proper system instead of fixing one later
  • Product businesses selling online, on marketplaces or wholesale, with inventory to track
  • Growing businesses that have outgrown a spreadsheet or a bank-feed-only setup
  • Owners preparing for investors or lenders who will ask for reliable financial statements

How we start

  1. 01

    Talk

    A short call about your business, the software you use, and where your books stand.

  2. 02

    Set up

    Past records reviewed and corrected, and QuickBooks set up the way your business actually runs.

  3. 03

    Close every month

    Transactions reconciled, statements delivered, payroll and tax handled on schedule.

Questions

How is this different from bookkeeping?
Bookkeeping records the transactions each month. System setup designs how those transactions flow, who approves them, how they are checked and how the results are reported. A good system makes monthly bookkeeping faster and more reliable.
What do the Excel reports look like?
Clean, easy-to-read workbooks with charts and summaries of the numbers you care about, such as sales by channel, gross margin, expenses against budget and cash. What can be automated, such as refreshing from exported reports, is automated. The rest is kept simple to update.
Which software do you recommend?
For most growing businesses, QuickBooks Online, especially if you hold inventory or sell through several channels. For very small or early-stage businesses, a simpler setup can be enough to start. We will pick what fits on the intro call.
Can you keep running the system after it is set up?
Yes. Many clients continue with monthly bookkeeping, so the system is maintained by the person who designed it.

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A short call about your business and what you need. Based in Weatherford, Texas, working with clients everywhere online.

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